酒店与活动协调员

岗位职责

• · Support the planning and execution of corporate hospitality, consumer experiences, meetings, and sports and entertainment events
• · Coordinate assigned event logistics, including registration, accommodations, transportation, food and beverage, gifting and onsite experiences
• · Maintain project timelines, workback schedules, checklists and other planning documents while communicating progress and potential challenges to the team
• · Participate in internal, client and vendor meetings; prepare agendas, capture notes and distribute action items
• · Manage program storage units and coordinate the receipt and shipment of large-scale materials domestically and internationally, including frequent trips between facilities to oversee inventory and logistics
• · Coordinate with venues, hotels, vendors and suppliers to gather information, confirm details and support successful execution
• · Research venues, vendors and industry trends and contribute ideas that support client objectives and enhance the guest experience
• · Draft event itineraries, guest communications, presentations, staffing plans and post-event recaps for internal review
• · Coordinate event branding, collateral, signage and onsite materials, including tracking production and delivery timelines
• · Support program budgets by tracking expenses, processing invoices, coordinating vendor payments and maintaining accurate financial documentation
• · Provide onsite support, including guest services, vendor coordination, event setup and breakdown, and basic troubleshooting
• · Assist with post-event reporting by gathering feedback, documenting outcomes and contributing observations to support future improvements
• · Respond to client and vendor requests professionally and collaborate across teams to meet project deadlines.
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